Event hire for company functions, from year-end parties to client dinners

If you are booking on behalf of a business, the list usually starts with a fixed date, a headcount from the RSVP sheet and a venue that may not allow rigging. We work through those three first, then match stretch tents, seating, table settings and catering warmers to the space you actually have.

What a corporate hire list looks like in practice

Three views from recent office functions and client days. Each one shows how the catalogue is actually used: filtering by venue, checking quantities against a guest count, and locking a delivery window before the date fills up.

Melflora Eventi for business — Buffet line for a 90-person year-end

Warmers were sized to the serving window, not the headcount. Two units held mains through a two-hour dinner, and the tray dimensions were checked against the venue's trestle tables before pickup.

What changes when you hire for a company function

Year-end parties, client dinners and conference evenings run on tighter schedules than a private wedding. Deliveries land in office parks and hotel courtyards where access is limited, and the room often has to be reset before the next morning. The points below are the ones operations and marketing teams ask about most when they start a hire list.

One quote list instead of scattered emails

Add chairs, trestle tables, linen and glassware to a single list, then send it through once. You get availability and transport confirmed together, so procurement has one reference number rather than five supplier threads.

Quantities checked against the final guest list

Corporate headcounts move. We re-check chair and place setting counts against your last RSVP update, and adjust the layout sheet so nobody is seated at a table that was sized for a smaller room.

Setup and strike around your working hours

Crews can rig a stretch tent or dress tables after office hours and collect the next morning. Side panels, ground anchors and generator hire are added when the venue is exposed or has no reliable power point nearby.

Breakage and return counts explained up front

Crockery, cutlery and glassware are packed in crates with a printed count sheet. Whoever signs off on site knows what goes back and what gets noted, which keeps the finance reconciliation simple.

Planning a multi-day conference or a supplier showcase? Read how a booking moves from list to delivery on the process page, or send your date and venue and we will confirm what fits.

Put your office date on the calendar before the year-end rush

Corporate functions in South Africa tend to cluster from late October through mid-December, and the popular stretch tents and tiffany chair sets go first. If you already know your venue, guest count and preferred setup day, sending that through now gives the crew time to check stock, confirm the anchor method on your surface and lock a delivery slot before the diary fills up.

Not sure where to start? The booking process walks through how a quote list becomes a confirmed schedule, and you can reach the team directly from contact.

Send your event date

Or start again from the catalogue home.